|Are you an
election junkie? Does the thought of a sharpened pencil and a
freshly printed ballot get your heart racing? Then you're in luck.
This spring will see the first election in several years of your Alumni
Association Executive. Over the last number of months the Alumni
Relations department has been meeting with a local group of alumni.
Our focus has been to identify the various immediate needs of Taylor
alumni and find ways to reinvigorate the Alumni Association. Part
of this has been to plan for an elected Executive.
The Alumni Association Constitution provides
instructions regarding Executive elections (see excerpts below); but,
the key points are as follows:
- the Executive consists of 6 members (President, Vice-President,
Secretary, Treasurer, and two members at large);
- terms are for 3 years, but staggered so that one-third of the
Executive are elected each year;
- willing candidates are chosen by a nominating committee
appointed by the current Alumni president and put to a vote at the
annual general meeting;
- the Taylor President and Director of Alumni Affairs also sit on
Over the next few weeks the nominating
committee will be putting together a slate of candidates for which a
vote will take place at the Spring Reception on June 9th. Those
members of the Alumni Association who are unable to attend the June
event can vote by proxy through the Director of Alumni Affairs (Steve
Sutherland). We will be looking for a variety of ways by which
this can be done, so continue to monitor the Alumni website for further
information and instructions.
from the NABC/EBS Alumni Constitution (April 1992)
Section 1: NUMBER OF OFFICERS
The Executive Committee of the Alumni
Association shall consist of these elected officers: President,
Vice-President, Secretary, Treasurer, and two members at large. The
Director of Alumni Affairs and the President of NABC/EBS shall also be
members. All the aforementioned members shall have voting privileges.
Chairpersons of special committees appointed by the Alumni Association
and/or its Executive Committee shall also be voting members of the
Section 2: ELECTION AND TERM OF OFFICE
Officers shall be elected for a three-year
term with one-third of their number to be elected annually. Those whose
term of office expires are eligible for re-election to succeed
themselves but once to the same office. Vacancies occurring between
elections shall be filled by appointment by the Executive Committee.
Such appointments shall be in effect until the next election. Executive
Committee members of the Alumni Association shall be elected from the
local area (Local area shall mean a radius of approximately 350
kilometres from the campus).
Section 3: DUTIES OF ELECTED OFFICERS
A) President – shall act as administrator of
Alumni Association activities, and shall have the responsibility for
conducting the operations of the Alumni Associate under the supervision
of the Executive Committee and shall perfume such other functions as the
Executive Committee may from time to time determine. The President shall
preside at all meetings of the Executive Committee, shall make
recommendations to the Executive Committee as to the business
considered, and shall together with others, if any, designated by the
Executive Committee, sign contracts, deeds and all other instruments
authorized by the Executive Committee requiring his signature, and shall
serve ex-officio as a member of all committees appointed by the
Executive Committee. The President shall also serve as a member of the
Board of Trustees of NABC/EBS in such a capacity as provided for in the
constitution of NABC/EBS.
B) Vice President – shall act as an associate of the President and in
his/her absence shall perform all duties of the office, and in case of
the President’s death of resignation or disqualification, shall
temporarily succeed to the office of President until the next annual
election. The Vice President shall also perform such functions as may be
specified by the Executive Committee.
C) Secretary – shall record the minutes of all business meetings and
assume secretarial duties of the Alumni Association.
D) Treasurer – shall keep an accurate account of receipts and
disbursements of all monies, including the giving of an up-to-date,
written financial report at all regular Executive Committee meetings.
The treasurer shall also arrange for an official annual audit.
E) Two Members at Large – shall serve as resource persons and shall
perform such functions as may be specified or directed by the Executive
F) Any executive member missing three consecutive Executive Committee
meetings shall automatically forfeit their position unless the Executive
Committee members attending vote by a simple majority to waive this
The President shall appoint a nominating
committee of three, with one being a member of the Executive Committee,
at least three months in advance of the regular business meeting. The
Committee shall prepare and present at the annual alumni meeting a slate
of nominees for each office. The nominating committee shall contact and
receive approval of nominees before balloting takes place. Additional
names may be added by nomination from the floor.